PROJECT DELAYS

High-value, high-risk projects are delivered late

  • Online tendering: tender schedules often overrun due to a lack of formal process, resulting in key stakeholders missing deadlines or review periods.

  • No early warning indicators: lack of visibility of the project's likely commercial outcome, because there is no method to assess the impact of multiple contract changes.

  • Contract auditability: critical information may be scattered among various systems, in different formats, making reviewing projects post-completion is difficult. Staff turnover makes it challenging to get a single source of ‘truth’ when issues arise.

  • Expectation and interpretation: lack of clarity between the parties can create conflicting expectation and interpretation of the contractual obligations leading to change and potential claims.

PROJECTS OVER BUDGET

High-value, high-risk projects are over budget

  • Change control: lack of formal process for managing change means that stakeholders may have to deal with invoices with no prior knowledge of the who, when and why context.

  • Claims mitigation and defence: a stakeholder may face a claim by breaching contract terms. They could overlook an important date-based or event-driven contractual obligation. Then, if record-keeping has been lacking, they have little defence against the claim.

  • Obligations: missed contract obligations (from either party) can cause risk exposure or even financial penalties.

  • Payment verification: verification can be a challenge with multiple subcontractors AFPs (applications for payment), risking erroneous payments and penalties for late approvals.

... And How We Can Help

AVEVA ProCon manages change in a disciplined manner

EFFECTIVE CHANGE CONTROL

All change orders are initiated from within AVEVA ProCon using preapproved templates. Dynamic workflow manages the routing of change requests to the designated parties for review and authorisation. Identifying the impact ($/schedule) of potential change quickly allows time for scrutiny and to mitigate the risk of unnecessary changes.


MITIGATE CONTRACTOR CLAIMS

Alerts and reminders lower the risk of missing contractual obligations, helping to avoid claims. If one does arise, easily access all correspondence for excellent claims defence.


ENHANCED FINANCIAL CONTROL

Early warning indicators help management to direct their attention to the most critical situations, reducing unplanned cost overruns. Automatic line-item invoice reconciliation prevents erroneous payments and rates for work not yet delivered or already completed.

BEST PRACTICE GOVERNANCE

AVEVA ProCon promotes transparency, aligning remote project teams with approved business processes to make contract award and execution even easier.


HANDOVER PROCESS

Earlier and improved handover from design and construction to operations.

IMPROVED CONTRACT DELIVERY

Using one central system encourages on-time and on-budget contract delivery as all contractor interactions and issues are dealt with efficiently.

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