Find References on Individual Pages
Search in the following ways to identify references to the impacted content to be removed.
Use Global Search (Stakeholders)
Global Search URLs
- https://www.aveva.com/en/search-results/
- https://www.aveva.com/de-de/search-results/
- https://www.aveva.com/es-es/search-results/
- https://www.aveva.com/fr-fr/search-results/
- https://www.aveva.com/pt-br/search-results/
- https://www.aveva.com/ja-jp/search-results/
- https://www.aveva.com/ko-kr/search-results/
- https://www.aveva.cn/search-results/
Search Methods
Search in the following ways:
- Search by keyword(s)
- Search by a portion of the URL (do not include www.aveva.com/en/ or www.aveva.com/xx-xx/ when searching by URL; use only the end portion of the URL because that part should be identical in all the language sites because of their content hierarchy)
- Example: Search for "products/engage" instead of "www.aveva.com/en/products/engage" because the "products/engage" portion of the URL should be the same regardless of language site
Once you get search results, then click on each search result, and read the content to identify which part(s) of the page may need to be updated:
- Look for references in the body text
- Look for references in cards or card carousels
- If the affected page appears in a dynamic card carousel, then the web publishers will need to republish the Live Copy version of the page with the card carousel, and verify on the front end to ensure the affected page has in fact been removed
- If the card is built manually, then the web publishers should remove it from the page per the normal editing process (make sure the front-end display is acceptable with the removal of a card from a section on the page)
Use Oncrawl (Web Team)
Once the affected page is unpublished, it will do one of the following:
- Cause a 404 error if the URL is not redirected
- Cause a 301 error if the URL is redirected
If there are any 404 or 301 links still pointing to the unpublished page that were not uncovered by the audit above, then they should get caught by Oncrawl when it runs on the following Monday.
Caveat: This report feature works only if the unpublished page was indexed when it was live. For example, pages with /campaigns in their live URL will not be caught in this report because these pages are not indexed.
Limitation of Oncrawl: Oncrawl will catch 404 and 301 link issues, but it cannot catch text within a paragraph on a page. This is why the searches by keywords and portion of URL need to be done.
Unpublish/Archive Page (Web Team)
- Search for the webpage in the AEM backend to identify other language versions in same content hiearachy
- Per governance, if the en version of a page is retired, then its corresponding language version should be retired at the same time
- Unpublish/archive page
Unpublish/Archive PDFs (Web Team)
If there are pdfs linked from the page to be retired, then confirm with the stakeholders if pdfs should also be unpublished and archived, and then unpublish and archive them in AEM Assets.
Please note: Images will be unpublished and archived or deleted when the page is deleted.
Create Redirects (Web Team)
If a page is unpublished/archived, then consider if the page is important enough to create a redirect.
Redirects are created by the Web Team on a weekly basis, typically on a Thursday or Friday.