Images
- Recommended File Type(s)
- jpg for photographs
- png for artwork, charts, graphs, etc. that is not a photograph
- Recommended Image Dimensions and File Name Conventions
- File Names
- No empty spaces (this causes a %20 to show up in empty space, which makes URL hard to read)
- All lower case letters
- Hyphens - (not underscores _)
- No special characters, such as ampersand (&), comma (,), apostrophe ('), quotation mark ("), pipe (|)
- English words only - no translated terms
- Restrict length to xx characters (need Hari to confirm character count)
- Meta Data
- Basic tab
- Language (use dropdown per TA in AAS-96 - do not use Language under Tags)
- Tags (which ones are recommended? factor into internal search strategy)
- Advanced tab
- Copyright Year (typically in footer of pdf)
- Copyright Owner (AVEVA vs Third Party)
- Basic tab
- Refer to this path to access FPO images for testing: /content/dam/aveva/avevasandbox/fpo
Documents
- Hosting Rules - AEM vs. HubSpot vs. HighSpot
- Gating Strategies
- Smart Button Rules for How to Link to Documents
- Meta Data
- Basic tab
- Title
- Description
- Language (ask TA to confirm when to use)
- Tags (Attributes > Language)
- Title
- Advanced tab
- Copyright Year (typically located in footer of pdf)
- Copyright Owner (AVEVA vs Third Party Name)
- Basic tab
- File Names and Character Counts
- No empty spaces (this causes a %20 to show up in empty space, which makes URL hard to read)
- All lower case letters
- Hyphens - (not underscores _)
- No special characters, such as ampersand (&), comma (,), apostrophe ('), quotation mark ("), pipe (|)
- English words only - no translated terms
- Restrict length to xx characters (need Hari to confirm character count)
- Refer to this path to access FPO document for testing: /content/dam/aveva/avevasandbox/fpo
Videos
Videos are not planned to be hosted within Assets.
Videos are hosted externally, primarily in Wistia, but also in YouTube and Vimeo. Refer to the Video page for instructions on how to display videos on the site.
Learn how to find a video embed code.
Documents (/documents) Governance - /content/dam/aveva/documents
Open questions:
- Do we need subfolders for language-specific pdfs to segment from /en pdfs?
- Do we need subfolders for third-party pdfs to segment from AVEVA pdfs?
- What new governance needs to be set up for campaign pages?
- What new governance needs to be set up for OSIsoft resources?
2 opposing strategies
- site section (about, education, legal, perspectives, support, training) vs content type (brochures, datasheets, white papers) - which ones trumps the other?
DX governance ticket - https://jira.tadigital.com/browse/AAS-107
/documents Subfolders |
Governance |
Notes |
/documents/about/ |
||
/documents/about/news/ |
Only press-releases subfolder should be added here | ok |
/documents/about/news/press-releases/ |
Only calendar year subfolders should be added here | ok |
/documents/about/news/press-releases/2018/ |
For pdfs that do not make sense to upload in any other Assets documents folders and that are related to a press release | Goal is to delete folder and items within it when a calendar year's worth of press releases are retired Ask Toni how many years we have to keep All pdfs are offbrand now and should be removed if press releases ARE NOT deleted |
/documents/about/news/press-releases/2019/ |
For pdfs that do not make sense to upload in any other Assets documents folders and that are related to a press release | Goal is to delete folder and items within it when a calendar year's worth of press releases are retired Need to audit pdfs for applicability; at least 2 are offbrand |
/documents/about/news/press-releases/2020/ |
For pdfs that do not make sense to upload in any other Assets documents folders and that are related to a press release | Goal is to delete folder and items within it when a calendar year's worth of press releases are retired |
/documents/about/news/press-releases/2021/ |
For pdfs that do not make sense to upload in any other Assets documents folders and that are related to a press release | Goal is to delete folder and items within it when a calendar year's worth of press releases are retired Empty folder, but should it be empty? |
/documents/about/news/press-releases/2022/ |
For pdfs that do not make sense to upload in any other Assets documents folders and that are related to a press release | Goal is to delete folder and items within it when a calendar year's worth of press releases are retired |
| /documents/about/partners/ | For pdfs linked from partners pages | pdf still to be moved to this folder from documents/info |
| /documents/brochures/ | For brochures linked from:
|
off-brand pdfs to be removed; also it looks like several content types are being dumped in this folder - need to audit all 2 Customer First pdfs - pending Wrike #742414881 open Wrike ticket for audit of this folder |
| /documents/case-studies/ | For third-party case studies linked from:
Future OSIsoft case studies or AVEVA case studies that are AVEVA-branded will be hosted under /perspectives/success stories/ |
Has 1 ru-ru pdf - create a language subfolder and segment from English only content - open Wrike ticket What to do about this type of third-party case study linked from education section? |
| /documents/datasheets/ | For datasheets linked from:
|
off-brand pdfs to be removed - several to be audited/deleted green pdfs that appear on translated pages need to be either updated or removed completely has several pdfs that are not datasheets |
/documents/ebooks/ |
For ebooks | Has 1 ru-ru pdf - create a language subfolder and segment from English only content |
| /documents/edition-comparisons/ | For edition comparisons, typically linked from Digital Exchange product pages | ok |
| /documents/flyers/ | For a one-page pdf sometimes called a promotion or a onesheet | other files from different folders need to be moved into this folder - part of brochures and datasheet clean up tickets |
| /documents/governance/ | For pdfs linked from governance pages | FPO images are hosted under: We may need to move this pdf to the avevasandbox folder - but we need to make sure users outside of firewall can still access the pdf - put pdf not in fpo folder but parallel to it |
| /documents/industry-solutions/ | For industry solutions | Several docs to be moved here |
| /documents/info/ | For pdfs linked from pages that:
|
off-brand pdfs to be removed Discuss if this item can be moved - make sure pdf and not MS Word; content says demo, but it is in promotion format: Phil thinks this can be deleted and references removed, but confirm how Mohan is serving up from HubSpot thank you page If we have to keep, move to flyers folder and have Mohan update link on his side |
/documents/info/edge-resources |
ok | |
/documents/info/product-naming |
ok | |
| /documents/infographics/ | For infographics linked from:
May be gated by a form |
Are these infographics moving under /perspectives as Listing page with cards? Yes, eventually Opened https://jira.tadigital.com/browse/AAS-203 to create Infographics section in /perspectives has some items that are not infographics |
/documents/legal/ |
ok | |
/documents/legal/policies/ |
For pdfs linked from: https://www.aveva.com/en/legal/policies-compliance/ | Make sure all are branded |
/documents/legal/service-documents/ |
For pdfs linked from: https://www.aveva.com/en/legal/service-description/ |
Several items have no references; figure out how/where used Is this page linked from Legal main page? No |
/documents/perspectives/ |
Should infographics be moved under here? Yes, eventually - page will be built during Build phase | |
/documents/perspectives/success-stories/ |
several 0 reference pdfs to archive still | |
/documents/program-guides/ |
Where should file be rehosted? | |
/documents/reports/ |
For reports, such as Gender Pay Gap or Sustainability | |
| documents/service-profiles/ | For services profiles pdfs linked from these pages:
|
ok |
/documents/support/ |
For pdfs linked from support pages | ok |
/documents/support/cyber-security-updates/ |
For pdfs linked from the Cyber Security page | ok |
| /documents/training/ | For training content |
Pending 890301885 -Assets: Training images and documents - pending items blocked by #890298414 |
| /documents/white-papers/ | For white papers linked from:
For white papers that ARE NOT tied to a Marketo campaign |
off-brand pdfs to be removed |
Images (images) Governance - /content/dam/aveva/images
Hosting guidance and decision making
- Identify the image type (card image, logo, banner image, etc.)
- If the image file name includes a W code, learn its type
- Look for a folder that matches the image type
- If not found, ask if a new folder should be created
- If not found, look to see if a site section (Careers, Support, etc.) folder exists
What new governance needs to be set up for campaign pages?
What new governance needs to be set up for OSIsoft resources?
Folder
Governance
W Design Code
Other
Folder
/images/about
Governance
Do not host any images here
Add subfolders, if needed
W Design Code
Not applicable
Other
Folder
/images/about/dei
Governance
W Design Code
Not applicable
Other
Folder
/images/about/partners
Governance
W Design Code
Not applicable
Other
Folder
/images/about/news/
Governance
Do not host any images here
press-release and subfolders need to be moved here
W Design Code
Not applicable
Other
Folder
/images/about/partners
Governance
W Design Code
Not applicable
Other
Folder
/images/about/sustainability
Governance
W Design Code
Not applicable
Other
Folder
/images/archive
Governance
Move images here temporarily before deleting them
If the images have any references, they should be for old pages
W Design Code
Any
Other
Folder
/images/banners
Governance
No images should be placed here
Add subfolders only
W Design Code
Not applicable
Other
Folder
/images/banners/error
Governance
For error message pages
W Design Code
Not applicable
Other
Folder
/images/banners/generic
Governance
For generic Top and Offer banner styles
W Design Code
W001 - Top Banner
W004 - Offer Banner
Other
Folder
/images/banners/home-page
Governance
W Design Code
W001H
Other
Folder
/images/banners/offers
Governance
For background images in offer banners
W Design Code
W004
Other
Folder
/images/banners/top
Governance
For background images for top banner on page only
W Design Code
W001 for all top banner images OTHER THAN than product page images
W002 for product page banner images only
Other
Subfolders |
Governance |
Design Code | Dimensions | Alt Text Governance | |
| /images/blog | For images in body of blog posts Do not put blog author images here though- put them in /people/blog-authors |
big mess | |||
| /images/cards | No images should be placed here; only subfolders | ok | |||
/images/cards/664x498 |
For all new card images so they can be segmented from images that migrated | W007 - Images for Accordion with Card only W009 - Images for Functional Groupings, SSPs, Related Offerings, and Perspectives using in Card Images only W011 - Images for 8 Industry cards only W012 - icons for Card Icons only (this does not make sense here) |
664x498 | ||
| /images/cards/432x324 | Previous recommendations was to make images at large size so they could scale down |
W010 | |||
| /images/cards/432x324/partners | For Digital Exchange partner product pages - confirm this | ||||
/images/cards/functional-groupings/ |
This folder was intended for only the 13 functional groupings, but it was mis-used DO NOT PUT NEW IMAGES IN THIS FOLDER - put them in /664x498 folder instead AVEVA needs to clean out this folder post-launch |
||||
/images/cards/icons/ |
This folder was intended for only icons associated to cards, but it was mis-used DO NOT PUT NEW IMAGES IN THIS FOLDER - put them in /cards/icons/64x64 folder instead AVEVA needs to clean out this folder post-launch - most of these icons are off-brand and/or not used for Card Icons |
Dec 17 - Deleted images with 0 references Need to audit other offbrand images - likely on international pages that are not translated Need to rehost correctly branded images |
|||
/images/cards/industries/ |
This folder was intended for only the 8 Industry cards, but it was mis-used DO NOT PUT NEW IMAGES IN THIS FOLDER - put them in /664x498 folder instead AVEVA needs to clean out this folder post-launch |
Dec 17 - Moved images with 0 references 3 incorrectly hosted images - ask Phil where to move them |
|||
/images/cards/industries/subsectors/ |
This folder was intended for Accordion with Card images that appear in Accordion with Card component AND are only industry subsectors, but it was mis-used DO NOT PUT NEW IMAGES IN THIS FOLDER - put them in /664x498 folder instead AVEVA needs to clean out this folder |
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/images/cards/perspectives/ |
This folder was intended for perspectives used on Home Page DO NOT PUT NEW IMAGES IN THIS FOLDER - put them in /664x498 folder instead AVEVA needs to clean out this folder |
New images for campaigns are getting added to the folder Governance says to add to other folder instead |
|||
/images/cards/related-offerings/ |
WARNING: If item is a success story AND it is also promoted in the Perspectives area, then host image in /cards/perspectives/ instead and use the Dynamic URL option for Card Images with Background Image DO NOT PUT NEW IMAGES IN THIS FOLDER - put them in /664x498 folder instead AVEVA needs to clean out this folder |
Need to audit this folder - all images were uploaded on Aug. 1, 2020 | |||
/images/cards/related-offerings/logos/ |
For logos that are overlaid in Card Images with Background Image style TONS OF CLEAN UP NEEDED IN THIS FOLDER - appears that TA Digital put most images in this area without identifying what type of image it is so it could be correctly hosted |
W016 - Where are these logos being hosted now? Or are they not being used in cards? Opened Wrike #742858859 to audit old logos that were carried over from SiteCore and are not being used for the most part - all images uploaded Aug. 1, 2020; ticket has been completed - some of the remaining items have Asset References??? what does this mean? |
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| /images/cards/training/ | Audit for images that need to be rehosted 2 images here need to move to panels; not sure what other types of images are |
||||
| /images/icons | No images should be placed here Icons for cards go in cards/icons folder - confirm if 64x64 folder is being used |
ok | |||
/images/icons/contact/ |
For icons in AW-209 Connect with Us | ok | |||
/images/icons/fav-icon/ |
For Base Page Template | ok | |||
/images/icons/language-selector/ |
For flags in Language Selector used in Header | ok | |||
/images/icons/social-media/ |
For Social Share and icons in footer | ok | |||
| /images/industries | Dec 17 - moved items with 0 references to ARCHIVE Need to confirm if rest are needed, then rehost to correct location |
||||
| /images/info | infographic jpg hosted here - should infographics be pdf only? create subfolder for /covid and group images together; republish pages |
||||
| /images/logos | No images should be placed here |
AVEVA Life image hosted here - confirm with Andy | |||
/images/logos/aveva/ |
For logo(s) used in header and footer | Opened https://jira.tadigital.com/browse/AAS-201 to investigate rogue logos | |||
/images/logos/partners/ |
For partner logos not sure if logos are partners or customers; may need to rename to /other to make generic move logos to correct hosting issues: /logos/customers https://www.author.prod.digital2.aveva.com/assets.html/content/dam/aveva/images/cards/logos https://author-aveva-stage1.adobemsbasic.com/assets.html/content/dam/aveva/images/cards/related-offerings/logos |
Has lots of Card image size logos hosted in this folder - W010 naming convention | |||
| /images/panels | For images used in 2-column display, such as the 50/50 split Used for images in Digital Exchange product pages ADD FOLDER TO DAM, unless we want CMS Authors to host within respective site area: products, solutions, industries, etc. |
W005 big mess |
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| /images/people | For bio images | ||||
/images/people/blog-authors/ |
For authors on /blog pages | W013 | |||
/images/people/board-members/ |
For board members on /about/board-of-directors | W014 | |||
/images/people/customers/ |
No known use cases for go live empty folder - any future use anticipated for OSIsoft? |
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/images/people/leadership/ |
For executives on /about/leadership | W014 | |||
/images/people/partners/ |
No known use cases for go live empty folder - any future use anticipated for OSIsoft? |
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/images/people/speakers/ |
For event speakers - not applicable at go live because Events are in HubSpot No known use cases for go live empty folder - any future use anticipated for OSIsoft? |
||||
| /images/perspectives | Do not host any images here | ||||
| /images/perspectives | For infographic images that match an infographic pdf | ||||
| /images/press-releases | For images in body of press releases that do not belong in any other image folder | MOVE THIS FOLDER UNDER /about/news TO MATCH DOCUMENTS HIERARCHY |
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| /images/products | TA Digital added this folder; need to determine what images are and rehost | big mess Quick win - Archive images with 0 references and that are Not Published |
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| /images/signatures | For executive signatures if letters ever need to be posted online; very rare use case | ok | |||
| /images/solutions | TA Digital added this folder; need to determine what images are and rehost | big mess | |||
| /images/training | 2 images hosted; these are panel images - move folder to /panels folder, then delete this folder? |